| Field |
Description & Explanation |
Presence |
|---|
| SUMMARY LEVEL |
|---|
| Vendor / DUNS Number |
Suppliers using the 5010 invoice module (registered with us in July 2016 or later), enter your company's 13-digit DUNS number. Clients prior to July 2016 enter your 5-digit Loblaws vendor number. |
Mandatory |
| Credit Note Number |
The number of the credit note. Do not enter the original invoice number or Loblaws will reject it. |
Mandatory |
| Reference/Invoice Number |
The original invoice number or a reference number. |
Mandatory |
| Department Number |
The 2-difit department number. |
Optional |
| Credit Note Date |
&mnsp; |
Mandatory |
| Return Date |
The date on which the item was returned. |
Mandatory |
| Store Number |
The 5-digit store number. |
Mandatory |
| * Taxes: If you are crediting taxes on the items then you must also put them at summary level. Do not use GST and PST when you have HST and vice versa. |
| Total GST |
Must always be positive. |
* Conditional |
| Total PST |
Must always be positive. |
* Conditional |
| Total HST |
Must always be positive. |
* Conditional |
| Total Amount |
The total invoice amount, including taxes and allowances. |
Mandatory |
| Confirmation Request |
Check the box if you want to receive the confirmation that the invoice has been processed by FSI. Charges apply. |
Optional |
| DETAIL LEVEL |
|---|
| Product ID |
The product's 14-digit code (case, upc, etc...) |
Mandatory |
| Description |
The description of your product. |
Mandatory |
| Quantity |
Must always be positive. Can have a decimal ONLY if sold by kilos. |
Mandatory |
| Price |
Always a positive amount. |
Mandatory |
| UOM |
The unit of measure of the product. |
Mandatory |
| Pack Quantity |
If you sell by the unit, enter "1." |
Mandatory |
| * Taxes: If you are crediting taxes on the items then you must also put them at summary level. Do not use GST and PST when you have HST and vice versa. |
| GST |
Must always be positive. |
* Conditional |
| PST |
Must always be positive. |
* Conditional |
| HST |
Must always be positive. |
* Conditional |
ALLOWANCE LINE
Optional segment. Only used if you have to send an allowance for a previous charge. |
|---|
| Indicator |
Indicates that it's an allowance. |
Mandatory |
| Type |
Choose the type of allowance from the drop-down list. |
Mandatory |
| Amount |
The amount of the allowance. Do not put a minus sign in front of allowances. |
Mandatory |