- Invoices sent via EDI should not be older than 90 days.
- Use the appropriate billing address and billing DUNS number on your invoices. Click here for more information.
- Credits: They are entered the same way as debits, with a few exceptions. Debits and credits can be part of the same EDI transaction. Please see Create a DSD Invoice or Credit Note for detailed information.
- Taxable Items: The taxes must be added to each taxable item as well as to the invoice.
- Department Numbers: The invoices must contain a department number. If you have more than one department number, make sure you are billing the correct department. For those who invoice manually, if you have more than one department number, create a template for each one. We give you the department number when you receive the software. If you cannot find the number, contact Faxinating. Metro will reject eject invoices that contain an invalid department number.
- Product Codes/Numbers: For direct store delivery, use the proper UPC or case codes approved by Metro. A UPC or case code is mandatory. If your product code is 12 digits long, it is a UPC code. Therefore, choose the product type UCC-12; if it is a 14-digit code, choose EAN-UCC-14. The purchaser's code is optional.
- Variable Weight: If you sell by weight, the amount of cases shipped must be entered in the "Number of Units Shipped" field or Metro will reject the invoice.
- All prices, amounts and taxes must be in this format: 0.00. If an item is fifty cents, enter it as 0.50.
- The EDI copy of the invoice MUST match the paper copy left at the store.
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